Do you work GDPR-aware?

Yes. We keep data and processing in the EU, work with clear roles and access, and document cleanly. We factor in the AI competence duty under Article 4 of the EU AI Act from the start, more on EU AI Act and GDPR.

What AI automation really delivers

AI automation that takes manual work out of your day.

AI automation means handing recurring work to software that understands, decides and executes. Not as a future promise, but as a running solution that takes tasks off your plate tomorrow. We build automations with a clear scope instead of sending you into an open project. At the end there is a result you can test and use in daily work. The difference from classic automation is that AI handles unstructured input too, emails, documents, free text and speech, and does not stop at rigid if-then rules.

Book a strategy call How it works

Next step Book your strategy call directly at our booking calendar or email info@ki-agentur.co.

What you gain

You gain back the time that today disappears into copy-paste, data entry and status checks.

A team that generates proposals from raw notes saves minutes to hours per proposal.
A support desk that pre-sorts incoming requests answers faster and lets nothing slip.
Because we work with a proven stack, you see a running result in days, not after months.
The fixed package entry makes scope and goal clear upfront, so budget and value stay predictable.
A vague wish for less manual work becomes concrete relief.

Automations we typically build

We start where the work hurts. An email reply assistant that drafts in the right tone. A daily briefing agent that bundles the key info each morning. An agent that turns meetings into action items. A reporting autopilot that pulls, prepares and distributes numbers. Plus process automation classics like document extraction, data reconciliation across systems and pre-sorting of requests. As tools we use n8n, Make, Custom GPTs, Claude Code and ElevenLabs for voice, depending on the use case. The stack is in place, we adapt it to your problem, not the other way round.

How delivery works

The path is deliberately short, and grows process by process instead of one large project.

Strategy call
We clarify which process pays off and where the effort sits. (Duration: 30 to 45 minutes. Output: chosen process)
Fixed package scope
We cut a clear scope with a defined deliverable. (Duration: a few days. Output: fixed scope)
Build on the right toolstack
We build the automation with trigger, validation and exception logic. (Duration: days. Output: first running result)
Test on real cases
We check typical and difficult cases and refine. (Duration: short. Output: verified automation)
Handoff and extension
We hand over with docs and extend to the next process once the first holds. (Duration: ongoing. Output: growing automation)

AI automation vs. classic automation

Classic automation is strong when everything looks the same.

As soon as a request deviates from the schema, the rigid flow breaks or needs a new rule.
AI automation handles this variance, because the model reads the context instead of only matching fields.
The two approaches do not exclude each other.
Often the best solution is a combination where AI handles the fuzzy parts and deterministic rules secure the rest.
We choose the mix that runs most reliably for your process.

AI automation vs. classic automation
Criterion	Classic automation (RPA/rules)	AI automation
Input	structured, fixed fields	free text, email, documents too
Flexibility	breaks on deviation	handles variance
Setup	many rigid rules	models plus few rules
Maintenance	high on changes	tolerant, easier to adapt
Result	fixed sequence	decision in context

Book your strategy call at our booking calendar or reach us at info@ki-agentur.co.

Book a strategy call

Book your strategy call via the calendar: Book a strategy call. Alternatively, reach us by email at info@ki-agentur.co.

Pick a slot right in the calendar
Clarify your use case and goals together
A clear next step after the call

Or send an email to info@ki-agentur.co

Pick a free slot.

Frequently asked questions

What exactly is AI automation?

AI automation hands recurring tasks to software that understands unstructured input like emails and documents. Unlike rigid rules, it reads the context and decides within a frame. The result is a running automation that saves time and works in daily life.

How fast does a first automation run?

Because our stack is in place, you usually see a first running result in days. We cut a fixed package scope, build the automation on n8n, Make or Custom GPTs and test it on real cases before handing it over.

What sets you apart from pure RPA?

Pure RPA follows fixed rules and breaks when a request deviates from the schema. We combine AI for the fuzzy parts with deterministic rules for the rest. The automation stays stable even when input varies, and is easier to maintain.

Which processes fit first?

Start where a lot of similar manual work piles up and errors are costly. Typical cases are proposal creation, pre-sorting requests, document extraction and reporting. The AI use case finder helps with a first framing, the rest we settle in the call.

What does AI automation cost?

The scope drives the effort, so we do not quote a flat rate. The fixed package entry makes scope and goal clear upfront, so budget and value stay predictable. You get a concrete quote after the strategy call.